Frequently
asked questions
asked questions
We’ve gone from well-being at work to employee engagement. Well-being at work encompasses employees’ physical and mental health, with an underlying idea: battling psycho-social risks. Employee engagement goes even further. It is a dynamic and positive concept which seeks to create a strong emotional bond between the employee and the company – an engaged employee thrives and is efficient.
Different challenges, different solutions. It’s no longer enough to simply implement tools for well-being at work – customized work station, company psychologist, empowerment, etc. To attain the holy grail of engagement, companies must take a proactive role. They must implement tools that are a vector of involvement. Tools that can be easily and automatically inserted into employees’ daily routines. Without a doubt, the best way to share these tools is through email signatures, a touchpoint that is both omnipresent and discreet.
Let’s take a look at several employee engagement campaigns that are easily integrated into email signatures.
The best way to get employees more involved is to listen to their ideas. An idea box provides a virtual space where anyone can submit their ideas to improve company life. One way of creating ascending communication and taking an ethical approach is to establish fruit baskets or an internal or enterprise social network, launch an application, reduce supply expenses, etc.
More than just an idea, a call for projects offers employees the chance to formalize a concrete project. A specific theme can even be highlighted, such as social & environmental responsibility projects. By clicking on the banner, employees are taken to a form where they can fill in all of their project’s features. In a subsequent banner, employees will be asked to vote for their favorite project. The elected projects will be launched after a call for contribution has been put out to mobilize volunteers.
Voting for a project is not the only way to solicit employees’ opinions. A survey can shed light on their satisfaction levels and expectations. Results are clear and easily intelligible to managers. A short infographic can then be used to communicate the results during the next campaign.
We have produced two eBooks in which you will discover tips and use cases that are easy to apply. You’ll be able to strengthen the commitment of your employees or to carry out your change management projects – all with the help of your email signatures!
An equally interactive but more entertaining option: a quiz can also be easily added to banners. It could be about current events, the company’s history, a new project, sports, culture, etc. Obviously, the theme doesn’t necessarily have to be tied to the company. The answer key can contain some sort of reward and provide valuable information about employees’ interests.
It’s not always easy to envision the next steps in one’s professional career or to anticipate them through training. By connecting more experienced employees with younger ones, mentorship helps guide the latter in their career. Mentors are not managers, and do not necessarily have to be company employees. Mentees can speak their minds and openly discuss their concerns and expectations in order to plan out their own careers. By associating it with a name or even a logo, a mentorship program can be efficiently promoted in email signatures.
This list is far from exhaustive. Any actions that promote employee engagement should be considered. What matters is customizing each action to the company’s specificities, values, and needs. These actions should provide an opportunity to reintroduce dialogue that has often fallen to the wayside due to telecommuting. By promoting interactivity, cooperation and productivity are equally strengthened.
Sources:
https://www.inrs.fr/risques/bien-etre-travail/ce-qu-il-faut-retenir.html
https://fr.surveymonkey.com/mp/employee-satisfaction-surveys/
https://www.la-croix.com/Economie/Economie-et-entreprises/boite-idees-travail-bonne-idee-2019-09-02-1201044681
https://beeshake.com/outil-dengagement-collaborateur/
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
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